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Snowmageddon 2010 Closes DC Area Federal Government, Impacts Govt Site Contractors

Hope A. Lane, an Officer with TBS Partner Aronson & Company offers insights on what these closings may mean to you.

The historic snowstorm over the weekend in the Washington DC area resulted in the Federal Government closing early on February 5, 2010, full day closures February 8th - 11th, and a two hour delayed opening on February 12th.  If you are a Federal Contractor with employees working at DC area Federal Government sites, what do these closings mean to you?

Considerations:

  1. What is stated in the contractor’s individual contract clauses regarding leave?
  2. Are the employees covered by the Service Contract Act (SCA)?
  3. Did your Contracting Officer issue a modification permitting invoicing for the federal closure?
  4. What are the Contractor’s own leave and pay policies?

Possible Outcomes:

  1. Check the leave clauses in your contract to see if they address handling of this situation.
  2. Federal closing leave payments pay qualify as a fringe benefit for SCA health & welfare benefit calculation.
  3. Check with your Contract Officers to request contract modification allowing for invoicing for closings.  Under Department of State’s DOSAR 652.237-72 “Observance of Legal Holidays and Administrative Leave” - a contract is allowed to be reimbursed all direct and indirect cost but not fee.
  4. Follow the contractor leave and pay policies for federal closings or paid time off.

There is no single solutions or easy answer to these issues.  The affected employees may: 1) work at alternate location, if available, or 2) take the day off as leave with pay.
For more information, you can review previous postings from Aronson & Company or contact Hope Lane via email or at 301-231-6266.